Stress-free Wedding Planning Podcast #171: Unforgettable Wedding After-Party Ideas to Wow Your Guests

Stress-free Wedding Planning Podcast #171: Unforgettable Wedding After-Party Ideas to Wow Your Guests

Explore the pros and cons of hosting a wedding after-party.

The Stress-free Wedding Planning Podcast

Stress-free Wedding Planning Podcast #171: Unforgettable Wedding After-Party Ideas to Wow Your Guests
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Meet Sal and Sam, your hosts for The Stress-free Wedding Planning Podcast. Additionally, this podcast is for engaged couples who feel overwhelmed with wedding planning and family expectations but want a memorable and fun wedding day.

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Sal and Sam are your hosts, two professional DJs with over 80 years of combined wedding expertise and thousands of happy couples. Furthermore, they’ll guide you through planning your wedding. As a result, taking you from concern and being overwhelmed, to a memorable, fun, and stress-free wedding.

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In This Edition 

Stress-free Wedding Planning Podcast - every Wednesday

This week’s edition, Sal and Sam share their insights on planning an unforgettable wedding after-party.

They discuss the benefits and challenges of hosting an after-party, including planning, budgeting, venue selection, guest lists, and timing. 

Moreover, discover unforgettable wedding after-party ideas to wow your guests, tips on budgeting, venue selection, managing the guest list, and more.

Finally, learn how to create a memorable, stress-free after-party, that reflect your personality as a couple and fits within your overall wedding plans.

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Stress-free Wedding Planning Podcast #171: Unforgettable Wedding After-Party Ideas to Wow Your Guests

Host: Sal & Sam
Music: “Sam’s Tune” by Rick Anthony

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Produced by Atmosphere Productions in association with After Hours Events of New England

Transcript

Unforgettable Wedding After-Party Ideas to Wow Your Guests

Sam: Have you ever wondered what really happens after the wedding reception ends and whether you should plan an after-party for your big day? What’s the pros and cons of hosting a wedding after-party and could it make or break your celebration? Is an after-party right for every wedding or are there situations where skipping it is the best choice? Thanks for joining us. Hi, I’m Sam from Atmosphere Productions. We’ll answer these questions and more in today’s edition of the Stress-Free Wedding Planning Podcast.

Sal: Welcome to another edition of our podcast.

Hi, I’m Sal from After Hours Events of New England. Listen now and learn about unforgettable wedding after-party ideas to wow your guests. These are wedding insider secrets to a Stress-free, fun and memorable day. Our podcast helps engage couples navigate wedding planning complexities while addressing family expectations. We’ll guide you through the journey of creating the perfect wedding day [00:01:00] without unnecessary stress. By the end of this edition, you’ll get concise tips on budgeting, wedding party management, ceremony, reception planning, and more. Perfect for anyone planning a wedding all in 30 minutes or less.

Trust us, you don’t wanna miss this.

Speaker: Welcome to Stress-Free Wedding Planning, the podcast that will transform your wedding planning journey from chaotic to enchanting. Sal and Sam bring over 80 years of combined wedding expertise and exclusive insider information to the table. If you’re recently engaged, feeling the pressure of wedding planning.

Struggling with family expectations, but still dreaming of a joy-filled wedding. You’ve come to the right place. Get ready to unveil the best-kept wedding secrets. Discover practical tips and strategies and learn life-changing lessons for a stress-free wedding. Your unforgettable wedding day awaits.

We’re here to take you on a transformative journey of love, laughter, and memories, so don’t miss out on the podcast. That just might change your life. This is the Stress-Free Wedding Planning Podcast with Sal and [00:02:00] Sam.

Sam: Thank you for listening and because of you, we are now ranked at number 15 in the Top 60 Wedding Planning Podcast by Million Podcast dot com. On todays edition,, we’ll explain unforgettable wedding after-party ideas that wow your guests. I’m Sam from Atmosphere Productions. Wedding entertainment with expert knowledge and the difference in quality. Specializing in live ceremony musicians and cocktail hour string musicians, plus lighting, and an elegant and classy presentation. We have exactly what you need.

Visit us at atmosphere hyphen productions dot com. That’s atmosphere hyphen productions dot com. Learn more about our experience and the journey to help you with stress-free wedding planning in the railer or pilot of this podcast.

Sal: Today we will talk about the wedding after-party. How can you create a memorable wedding after-party experience that truly reflects your personality, as a couple? Who should be [00:03:00] responsible for organizing the after-party and how do you decide who makes the guest list. The answers may surprise you. I’m Sal From After Hours Events of New England. The experts in creating a stress-free unforgettable wedding experience. We bring energy, professionalism, and a passion to making every couple’s big day truly special. 

DJ Sal Fusco: Visit us at After Hours Events of N.E dot com. Again, that’s. After Hours Events Of N.E. dot com. 

Sam: I’d just like to say congratulations to one of my clients, Allie and Adam, who recently got married. They listened to this podcast and helped in their planning of their wedding. All the best for the future, Allie and Adam.

Sal: Let’s get started with the basics. What exactly is an after-party? I feel like the term gets thrown around a lot, but people might have different ideas about what it means. 

Sam: Great point, Sal. Uh, you know, I had a couple last year who thought an after-party meant they needed to plan a whole [00:04:00] second reception after the first one. They were getting so stressed out until we sat down and I explained it to ’em, and it’s actually more of a relaxed atmosphere, than more formal.

Sal: Exactly. It’s basically a fun, informal continuation of your celebration after the main reception winds down. Think of it as the difference between a formal dinner party and hanging out with your friends at the bar.

Sam: Exactly. And you know what I love most after parties? There’s no pressure to stick to tradition or any wedding formalities. No schedule dances, no formal toast. It’s just a party with your family and friends.

Sal: Oh yeah. This is definitely one of the most fun aspects of the modern wedding. You know, Sam, I had just had done a wedding last month where the after-party was actually the highlight of the whole celebration. It was so cool.

Sam: Interesting. Tell me more. 

Sal: The couple transformed their hotel’s rooftop bar [00:05:00] into an amazing space of string lights, cozy lounge areas, and even had a late night food truck pull up. It was such a perfect way to keep the celebration going.

Sam: That sounds incredible. It’s exactly why we’re seeing more and more of these trends like this happening at these modern weddings. Whether you’re thinking of something elaborate, like Sal mentioned “Rooftop Party”, or just a casual gathering at a local pub or friend’s house, there are certain details that you need to figure out.

Sal: Well, Sam, let’s get right to it. This is what couples always think about when they’re planning their wedding, and it’s just the same thing with their after-party. They have to think about the budget. 

Look after parties can be budget friendly but costs can sneak up on you if your not careful.

Sam: That’s true, Sam. I remember working with a couple last summer, I think it was, we managed to throw an amazing after-party on a modest budget. They had this cool local pizza place [00:06:00] I set up in the corner and they were able to stay late and even they the patio opened as well. It was perfect. And it was budget friendly.

Sal: That’s another awesome way of thinking creatively. When it comes to budgeting, you want to consider the big ticket items like venue rental, which can range from $500 to several thousand dollars, depending on the location and the timing.

Sam: Yeah, and don’t forget those sneaky additional costs, things like extended hours for the dj, late night staff, or transportation. I recommend setting aside between 10 to 15% of your overall wedding budget if you’re playing a full-scale after-party.

Sal: That’s a smart approach, Sam. Absolutely. You know what I’ve noticed lately, some of the most memorable after parties have been the simplest ones. I worked with a couple who just reserved a few tables at their favorite pub and covered the first round of drinks for everyone. Their guests still talk about how much fun they had that day.

Sam: Just a reminder, [00:07:00] join us on our YouTube channel. Just search for the Stress-Free Wedding Planning Podcast with Sal and Sam. Like, comment, subscribe, and get it first.

Sal: All right. Now let’s talk about venues, because this is where couples can really get creative. I remember working with a couple who turned their family’s beach house into the most amazing after-party spot.

Sam: That sounds amazing. What did they do with the space?

Sal: Oh, this was great. They set up some fire pits on the beach. They had acoustic guitar music and served s’mores and hot cocoa. It was perfect for their intimate gathering of about 40 people. That’s just one way to do it. I’ve seen successful after parties everywhere from swanky hotel bars to cozy Irish pub.

Sam: And don’t forget about those couples who love the convenience of staying at the reception venue. I’ve heard about a couple who booked their venues underground wine cellar for the after-party. Talk about a mood shift.

Sal: Love that, Sam, let’s chat about [00:08:00] vendor considerations. This is where I see a lot of couples get surprised by the unexpected cost.

Sam: Oh, yes! Those overtime fees can really, really add up. I always tell my clients to be super clear with your vendors about after-party expectations, right from the start.

Sal: Exactly whether it’s extending your DJ’s hours, keeping the bartender later, or having venue staff stay on, everything needs to be in writing with cost clearly outlined.

Sam: Don’t forget to check if your venue has any noise restrictions, or special requirements for late night events. You know, if they have a back patio that you have to close at 10 o’clock, and, everybody has to be inside. The last thing you want is to have your party shut down early because of miscommunication about the closing time.

Sal: You know what’s really cool about modern wedding after parties? Technology has completely changed the game.

Sam: Oh, absolutely. We’ve seen some really creative uses of tech at after parties lately. Like the [00:09:00] couple who created those amazing collaborative playlists where guests could add songs throughout the reception, building up to the perfect after-party soundtrack. Cool.

Sal: That’s absolute genius. And speaking of tech tips, I always recommend couples set up a dedicated group chat or even a simple wedding app to keep everyone in the loop about location changes or time updates.

Sam: Yes! That’s crucial. And don’t forget about those Instagram worthy moments. I remember this one after-party where we had this amazing LED photo wall with their custom hashtag. The photos coming out of it was just incredible.

Sal: That reminds me, I’ve been seeing more couples using digital guest books specifically for their after-parties. This gives your guests an opportunity to leave a video message or upload photos in real time.

Sam: Yeah, this past weekend I had a couple that did that at the reception. There was “leave a message” with a phone and you could leave a message, whatever you [00:10:00] want. It was so cool. And even some smart couples are even using tracking apps to coordinate late night food delivers with their guests arrivals too. So you can use technology in all different kind of ways.

Sal: Now, here’s something that often catches couples by surprise. Figuring out who’s going to handle the after-party planning. Sam, I bet you’ve seen this come up, with your clients many times.

Sam: All the time. All the time. Just last month, I had a bride who was getting overwhelmed trying to plan everything herself until her maid of honor stepped in and took over the after-party planning. It was such a relief. You don’t need to put that extra stress on yourself.

Sal: I’ve seen a lot of wedding parties taking charge of this part of the celebration. Sometimes it’s even their wedding gift to the couple. 

Sam: Absolutely! Makes perfect sense. The couple already have their hands full. If you can take this off their hands and coordinate it, it’s a huge help.

Sal: Now let’s tackle the question that can be a bit tricky, the guest list. Should everyone from the [00:11:00] wedding be invited? Sam, I know you helped couples navigate this delicate situation before.

Sam: Yeah, that’s so true. But it’s up to the couple. Some prefer to keep it intimate with just the wedding party. Others, you know, with close friends while still others have everybody, uh, come over to the after-party. The key is being clear about the plan, so nobody’s left out.

Sal: I always tell my couples it’s perfectly fine to keep it more intimate. Last summer, I worked with a couple who invited their full guest list of 200 to the wedding, but kept the after-party to just 50 of their closest friends and younger family members.

Sam: That makes perfect sense. And how did they handle communicating to their guests?

Sal: They were very tactful about it. They included separate after-party cards in select invitation types and had a note on their wedding website explaining that the after-party would be a smaller gathering.

Sam: And now onto timing. This is another crucial element we should discuss. I’ve [00:12:00] noticed that most after parties typically kick off around 10 or 11, right after the reception ends.

Sal: Yes, though I always remind couples to check their venue restrictions. I had a wedding last year where the reception venue had a strict 10:00 PM noise ordinance, which actually worked out perfectly because everyone was excited to move to the after-party location by then.

Sam: That’s a great point about venue restrictions. And what about end times? I usually suggest having some sort of plan rather than just letting it go indefinitely.

Sal: Definitely, especially if you’re paying for the venue by the hour or need to consider transportation logistics.

Sam: About how long should an after-party last, Sal?

Sal: It really depends on your crowd and the venue restrictions. I’ve seen successful outdoor parties that went until 2:00 AM in the in the morning, and others that were perfect as a one hour casual wind down.

Sam: Good point. Now for the fun part, entertainment and atmosphere, this is where the couples get to really put their personalities onto the [00:13:00] after-party.

Sal: This is one of my favorite parts. I recently worked with a couple who set up a karaoke station and apparently it was the absolute hit. I heard that the father of the bride did the unforgettable rendition of Sweet Caroline.

Sam: That’s amazing. And that’s exactly the kind of memory that. You want to have, and it really makes an after-party special. I’ve also seen couples do everything from hiring local bands to setting up board games all around the room. Of course, you don’t have to do any of this. You can just sit around at a local pub and just have the after-party. It’s just a bunch of people getting together.

Sal: The key is creating the perfect, relaxed vibe where everyone can just let loose and have fun. No pressure, no formal schedule. Just good times with your favorite people. 

Sam: We’ve just explained some unforgettable wedding after-party tips and ideas to wow your guests. We’ve discussed how to go about planning, getting the venue, vendors, the guest’s, timing, and what [00:14:00] entertainment and atmosphere that you should want.

Sal: Coming up next, dress code safety, the and much more in this edition. But first, if you have a question or concern, go now to Facebook and join us on the Stress-Free Wedding Planning community, and now in the Connecticut Wedding Advice Community. You can also join us on our YouTube channel. Just search for Stress-Free Wedding Planning Podcast with Sal and Sam. Like, comment, subscribe and get it first.

JR: This is the Stress-Free Wedding Planning Podcast with Sal and Sam. A podcast for engaged couples concerned about wedding planning and family expectations, but who want a stress-free, fun and unforgettable wedding. 

Vanessa: Experience the magic of your special day with Fitzner Productions. A premier wedding videography company based in Middletown, Connecticut Fitzner Productions dot com. Our mission is to capture your love story candidly and authentically creating stunning high quality videos that you can cherish for years to come.

Our founder, Carson Fitzner combines technical expertise with a passion of storytelling. [00:15:00] Ensuring every moment from the excitement of getting ready to the heartfelt ceremony is beautifully documented. We offer a range of customizable packages, including drone footage and multi-location shoots tailored to fit your unique vision.

Let us help you relive the romance, laughter, and tears of your wedding day. Visit Fitzner Productions dot com. That’s F-I-T-Z-N-E-R Productions dot com.

Sam: And now it’s time for our favorite segment. It’s Wedding Tip Wednesday. But first, some wedding advice. Marrying a man is like buying something you’ve been admiring for a long time in a shop window. You may love it when you get it home, but it doesn’t always go with everything else.

Sal: On today’s Wedding Tip Wednesday. Save A Plate. Have the facility coordinator or wedding planner save an appetizer plate just for the two of you. This way you can have a private moment together after the family pictures and before the cocktail hour and reception.

Sam: And that’s another wedding Tip from Sal and Sam. 

[00:16:00] Wedding Tip Wednesday is available on the Stress-free Wedding Planning Facebook group page every Wednesday. Join the group for free.

Sal: Welcome back to our discussion about wedding after-party ideas to wow your guests. I’m Sal from After Hours Events of New England. We’ve already discussed planning, timing, and the guest list. 

Sam: I’m Sam from Atmosphere Productions. Now, the transition that’s between the reception and after-party, this is another crucial moment that needs some careful planning. What’s your approach to managing this Sal?

Sal: I always assign this task to the best man or maid of honor, someone who’s naturally good at coralling people and keeping the energy up. They can help guide guests to the new location and make sure no one gets lost in the shuffle, or your wedding coordinator can work this into their package.

Sam: Yeah, that’s a smart thing. The timing is crucial, and if you have a wedding coordinator, they can add this to their package and make things smoother for you. I usually recommend about 30 minutes buffer time between the reception end, and the after-party [00:17:00] start. It gives the venue time to set up and lets the guests refresh themselves.

Sal: Plus this is the perfect opportunity for the couple to change it to something more comfortable and maybe even grab a quiet moment together before round two of the celebrating.

Sam: Clear communication about the after-party though is absolutely essential. You don’t want any confusion about who’s invited or where they need to be. 

Sal: Definitely. I always recommend including a separate after-party card in the invitation or having a dedicated section of the wedding website. So Sam, what are some of the details you think are most important?

Sam: Well, I’m glad you asked. Location and timing are obviously the must haves, but don’t forget specifying things like the dress code and whether a plus one is included. Very important. I’ve seen some couples create fun digital maps or even custom apps to help guide guests between venues.

Sal: And it’s worth mentioning any special elements that you’re planning, like if you’re having late night food delivered or planning any special [00:18:00] performances or activities. This gets people excited about staying for the extended celebration. 

Sam: And of course we gotta talk about food and beverages.This is where you can really get creative and have some fun, right?

Sal: Absolutely. After the fancy wedding, food guests usually crave something more casual and comforting. What are some of your favorite late night snacks, Sam?

Sam: I’ve seen some really creative stuff. One couple had a food truck pull up at midnight serving tacos. And I’ve heard of other food trucks coming by with Chinese food. Another client had Chick-fil-A delivered. You can also do the classic pizza and sliders being delivered, there are loads of ideas that you can do.

Sal: Those are fantastic food ideas, and for drinks, couples really need to think about their approach. Think about having a limited open bar with a few signature cocktails. Beer and wine. It’s more budget friendly than a full open bar, but still feels generous.

Sam: Yes. And I’ve seen some couples do a really [00:19:00] smart hybrid approach. They provide drink tickets for the first hour or two, then switch to a cash bar. It helps control costs while still treating your guests.

Sal: Now, here is something that’s often overlooked. What does Sam and I talk about a lot for your wedding? Having a backup plan, and this is no different. You should have a backup plan. You’d be surprised how many things can pop up unexpectedly.

Sam: Tell me about it. I remember hearing about that outdoor after-party earlier this year when the surprise thunderstorm rolled in. It was horrible. Thank goodness, though the couple had already arranged with their hotel to use the lobby bar as a backup space. 

Sal: That’s exactly the kind of scenario I’m talking about. You know, whether it’s weather related, venue issues, or even entertainment hiccups. Having a plan B is absolutely crucial. I always tell my couples to think through every major element and have a backup plan [00:20:00] available.

Sam: And sometimes these backup plans turn out to be even better than the original plan A.

Sal: Now let’s move on to the dress code. This can really be something that’s really fun to play with. What trends are you seeing lately, Sam?

Sam: Well, I’m loving what I’m hearing from couples. They’re encouraging their guests. To bring a change of clothing so that they can change into something more comfortable for the after-party. One of my recent, uh, brides changed into this amazing jumpsuit that, had “just married” bedazzled on the back. It was perfect for dancing.

Sal: That’s so much fun and it really sets the tone for a more relaxed celebration. I’ve seen everything from cocktail casual to theme dress codes like “All White” or “Neon Nights”.

Sam: The key here is to make sure your guests know what to expect. Communicate. Nobody wants to be the only person in a full length gown or a tux when everybody else is in jeans and tops. It’s important to communicate, as we mentioned before.

Sal: When you’re making your checklist, make sure [00:21:00] this is on it. Safety has to be a top priority for any after-party. What are your must have safety measures, Sam?

Sam: Safety, absolutely crucial. I suggest making sure that there’s a plan for transportation, whether it’s a dedicated shuttle service, prearranged Uber or Lyft Codes, or even just having a list of reliable local taxi services. You gotta make sure if people are going home, they’re not driving drunk.

Sal: And if you’re hosting at a hotel where most guests are staying, that’s ideal of course, but even then, it is worth having someone designated to help everyone who needs assistance getting back to their room safely.

Sam: I also recommend having some sort of water station set up and maybe even coffee available towards the end of the night. Little touches like this can make a big difference in keeping everyone safe and comfortable.

Sal: Let’s talk about why these after parties have become such a hit. I mean, there’s so many benefits, right?

Sam: Oh my gosh. Sal. Yes, during the reception, the couple are so busy with formal activities, they [00:22:00] barely have time to eat, but they’re after parties where they can go relax, actually talk to people and eat if they need to.

Sal: That’s such a common experience and you know what? I love seeing how the dynamics change when you moved into the after-party space.

Sam: You got that right, Sal. Aunt Martha and the older relatives have headed up to their rooms or headed home. Now the college kids and friends can break out their signature dances without having to worry about formality. 

Sal: Ha-Ha! I gotta tell you, I’ve definitely seen some impressive dance moves come out after midnight, but it’s not just about the dancing. I’ve witnessed some really beautiful moments too, the intimate conversations between family members who rarely get to see each other.

Sam: Yeah, though we should probably talk about some of those challenges too. What are some common cons that concern you about having these after parties? 

Sal: Well, the budget is usually the big one. You really need to think about those extra hours of bar service, [00:23:00] possible venue, overtime fees, and late night food costs.

Sam: Yeah! And let’s be honest about the energy factor, too. I’ve seen couples who are absolutely exhausted by the time the reception ends. I know I was after my daughter’s wedding.

Sal: Exactly. I actually had a couple recently who solved this by taking a short power break between the reception and after-party. They used that time to change into comfortable clothes and grab a quick snack.

Sam: That’s brilliant. Any other potential drawbacks people should be aware of Sal?

Sal: Well, there’s the logistics of managing two venues. If you’re changing locations and sometimes dealing with noise ordinances can be very tricky, but honestly, most challenges can be managed with good planning.

Sam: All right, let’s wrap this up then and talk about something that couples sometimes forget about, and that is the impact on the next day’s activities. You know what I mean by that, Sal?

Sal: Oh yes. Especially if there’s a farewell brunch plan for the next morning. I always have a heart to heart with our couples about finding that sweet spot [00:24:00] between partying and practicality.

Sam: Exactly. If you are planning a 10:00 AM brunch for the next day, maybe ending the after-party at midnight or 1:00 AM instead of 3:00 AM makes perfect sense. It’s all about reading your crowd and understanding their needs.

Sal: Of course you can’t forget about those guests who might be having early flights or long drives home the very next day. Being thoughtful about your planning and time shows you are considering everyone’s comfort.

Sam: Yep. And speaking of planning, what’s your number one piece of advice for couples considering an after-party?

Sal: Stay true to who you are as a couple. If you’re normally the life of the party, go all out with the entertainment. If you prefer intimate gatherings, maybe planning a cozy lounge setting and great conversation spaces.

Sam: Yep. And remember that comfort is key. I always suggest having some comfy seating options and maybe even some flip flops available for guess whose [00:25:00] feet are tired from all that dancing.

You know what question I get couples asking if they need to do an after-party. 

Sal: That’s such a good point. It’s definitely not a requirement. I always tell couples to think about their guest list and their own energy levels. Most of my best weddings ended with a beautiful reception sendoff.

.

Sam: Absolutely as in Seinfeld. End on a good note and walk away. If you decide to have an after-party, it should reflect your style. Like the couple who had a cozy bonfire after-party with acoustic guitar and s’mores, it was just perfect for them.

Sal: It’s all about making it meaningful to you.

Sam: So there 

you have it. We just explained about unforgettable wedding after-party ideas to wow your guests.

Remember that flexibility is your best friend when it comes to after parties. Sometimes the unplanned moments become the best memories.

Sal: you’re having an elaborate celebration or a [00:26:00] simple gathering, it’s those spontaneous, joyful moments that make after parties so special.

Sam: And that’s what weddings are all about, right? Creating those unforgettable memories with the people you love the most.

Sal: Couldn’t have said it better myself, Sam. Here’s to all the amazing celebrations ahead, both planned and wonderfully unexpected.

Sam: Now as you spend the next week planning your wedding, if you want me, Sal, or our community of Stress-free engaged couples and wedding experts to answer any wedding related questions, then join us in the Stress-Free Wedding Planning Facebook group.

Sal: Once you’re in, go ahead and share your concerns and worries, and we’ll let you know if you are on the right track or if there are things you need to work on. The link to join us is in the show notes of this edition, or go to Facebook and search for the Stress-Free Wedding Planning community. 

Sam: Remember to do something nice for someone today, and if you can’t, then do something nice for yourself. If you’ve enjoyed what you’ve just heard, leave a review and share it with a friend or someone who would benefit from this [00:27:00] information. Until next time, it’s TTFN, Tah-Tah For Now. 

Sal: Thank you for listening to this edition. A new edition is released every Wednesday. Subscribe and get it first. We’ll catch you then. Ciao! 

Wayne: The Stress-free Wedding Planning Podcast is produced and copyrighted by Atmosphere Productions in association with After Hours Events of New England.

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